Archive Management System

Description :

1、 Project Overview

Construction unitBeijing Zhongke Hengchao
Core PositioningTargeting public resource trading centers, creatingFull process, intelligent, and compliantElectronic archives management system, strictly implementedOne file per itemMeet policy requirements such as remote bid evaluation, double-blind evaluation, and audio and video archiving.

2、 Background and Basis of Construction

1. Construction background

• Policy mandatory requirement: remote evaluation in different locations, full coverage of double-blind evaluation, electronic recordsTraceable and traceable throughout the entire process.

• Business pain points: massive growth of transaction files, non-standard archiving, difficult supervision, and low efficiency of access.

• Construction Needs: AchievingElectronic files+audio and videoAutomated collection, unified archiving, and intelligent supervision throughout the entire process.

2. Construction Basis

• Guobanfa [2015] No. 63, Guobanhan [2019] No. 41

• NDRC Regulation [2026] No. 195 (Application of AI in Tendering and Bidding)

• Series of standards for province wide "double-blind evaluation", "remote remote evaluation", and "electronic file archiving"

3、 Construction Goal

one buildFull process electronic archive management systemTo achieve traceability and verifiability throughout the entire transaction process.

two pressOne file per itemAutomatically collect all electronic files, audio and video, questioning and complaints, and other related materials.

three Integrate trading systems, monitoring platforms, and CA systems,Fully automated archiving, few/unmanned personnel.

four Meet regulatory, auditing, access, borrowing, destruction, and statistical compliance requirements throughout the entire lifecycle.

4、 Overall architecture (5 layers+3 systems)

1. Five layer structure

• Infrastructure layer: Computer room, network, servers, storage, system software

• data layerArchive Catalog Library, Electronic Archive Library, Digital Library, Process Library

• Platform LayerComponent platform, format conversion, full-text search, four property detection

• application layerElectronic Archive Management System (Core)

• Access LayerPC and browser access

2. Three major guarantee systems

• Standard specification system

• Security guarantee system (network, data, permissions, tamper proof)

• Implement a guarantee system (talent, funding, project management)

5、 Core Technology Route

• SOA Service Oriented ArchitectureLoose coupling, easy to expand, easy to connect

• B/S architecture+J2EECross platform (Windows/Linux), browser ready to use, no client maintenance required

• MVC patternInterface, business, and control are separated, stable and easy to maintain

• Web Service/XMLCross system integration, compatible with various trading platforms and monitoring

6、 Core construction content (six major modules)

Module 1: Complete Collection of Project Data

coverFour key areasAutomatically capture the entire process:

one Engineering construction project

two Government procurement projects

three Property Rights Trading Project

four Land use right transfer project

Collection Scope：
Entry → Tendering → Bidding → Evaluation → Post bidding → Doubts and Complaints → Audio and Video → System Process Data
special scenario: Failure to submit bids, re evaluation, re opening bids, overnight evaluation, supplementary recording and archiving, historical data import

Module 2: Electronic Archive Management (Core Function)

one collection of documentFile management, batch hanging, digital processing, archiving and auditing

two Archives ManagementOrganizing, organizing test papers, managing boxes, transferring, backing up carriers, and transferring them to the library

three Archive retrievalFull text search, multi criteria search, table of contents search, bookmarking, borrowing car

four Borrowing ManagementElectronic online borrowing+physical borrowing, approval, preview, reminder, renewal

five Archive Compilation and Research: Compilation, special reports, major events

six Identification and disposalOpen/classified/destroyed identification, compliant destruction

seven Archive statisticsStorage, utilization, work statistics, automatic generation of annual reports

eight System Configuration: Complete sect, category, metadata, classification, file number rules, printing template

nine System Administration: Organization, users, roles, permissions, logs, parameters

Module 3: Intelligent Archiving of Open Evaluation Standard Audio and Video (Smart Archiving)

• Automatically connect with monitoring platforms such as Hikvision and Dahua,Automatically download audio and video

• SupportReal time/synchronous/timedArchiving, fully automatic burning and printing

• Intelligent packaging: by project/by disc size, supports large files (10G-20G)

• Automatic printing of project information and barcodes on the disc, supporting parallel recording of multiple burners

• Online playback, multi condition retrieval, disc restoration, abnormal warning

• Adaptation: Change of bidding room, failed bidding, overnight evaluation, remote off-site sub venue

Module 4: Electronic Archive Adaptation Specification

• Format adaptationPDF/XML/DOCX/XLSX/CA signature, compatible with large files

• Source adaptationIntegrate with various trading systems, automatically parse and map data

• Content adaptationAutomatically extract project information, version management, and prevent confusion

• Safe adaptationCA decryption, signature verification, permission control, tamper proof

Module 5: System docking (fully connected)

Docking object：

• Engineering/Government Procurement/Property Rights/Land Transaction System

• Surveillance video system (audio and video acquisition)

• CA authentication system (signature, encryption)

connection method：Web Service、Restful、 Intermediate library, data import interface
Docking requirementsReal time synchronization, integrity verification, secure encryption, controllable permissions

Module 6: Hardware Resource Configuration

7、 Core Highlights and Value

one Policy Percentage Lily RuleMeet the mandatory requirements of double-blind evaluation, remote evaluation, and electronic archives

two Full process automation: Automatic collection, automatic archiving, automatic burning, automatic printing, unmanned operation

three A one file closed-loop systemUnified management of files, audio and video, process data, and complaint materials

four Super compatible dockingCompatible with various trading systems, monitoring CA、 Domestic system

five Security traceability: Permission control, operation logs, tamper proof, audit trail retention

six Efficient and user-friendlyB/S architecture, one click operation, full-text search, online borrowing

8、 Applicable scenarios

• Province/City/CountyPublic Resource Trading Center

• Bidding and tendering trading venue

• Need to be implementedElectronic archives, audio and video archiving, double-blind evaluation, remote evaluation from other locationsThe regulatory agency

AfterSalesService :